VANCOUVER
ISLANDERS CHAPTER FMCA ANNUAL GENERAL MEETING MAY 29, 2016 DUNCAN, BC
Executive Board
Members Attending
President: Sandy
Quesnel
Vice
Presidents: Matt Blogg and Wayne Hendricks
Alternate National
Director: Wayne Quesnel
Secretary: Barbara
Lucas
Treasurer:
Audrey Hauge
National Director: Andy Balogh
The meeting was
called to order at 9:37 am.
The minutes of the
previous meeting, May 23, 2015, were accepted as amended.
The treasurer’s
report is as follows for Jan 1, 2015 to December 31, 2015:
Bank Balance
Forward $7,255.04
Income:
Dues 330.00
Rally 927.65
Raffles &
Fines 126.50
1384.15
Expenses:
KW Awards 225.00
Directors 500.00
Office Supplies 126.17
Club Trailer Ins &
Lic 231.00
Bank S/C 30.00
Rally Exp 263.31
1394.48
Net Loss 10.33
Bank
Balance as at December 31, 2015 $7,244.71
Unfinished
Business
Rally Sites:
We still need sites
for future rallies. Someone from the executive must be involved to
reserve sites or to enter into a contract on behalf of the Vancouver
Islanders. Sites suggested include: Cluxewe in Campbell River,
Qualicum Bay, Parry’s in Parksville, Pedder Bay, Living Forest,
Coombs fairgrounds or rodeo grounds, and Saanich fairgrounds.
Membership:
Barbara L contacted
the 13 new FMCA members on Vancouver Island in the past year,
inviting them to our chapter and sending them a brochure. We had 3
families join in the last year: Alice & Ronald Berrecloth, Bruce
& Cathie Woodrow, and Rita Roy. We’ve had 2 families leave.
Roy & Deb Towne sold their motorhome, and Martin & Jacky
Thomas asked to be taken off our lists. We now have 72 members in
total.
Barbara updated our
chapter brochure, sending it out to the membership. She has printed
copies available here, along with an FMCA brochure, to give to anyone
you think might be interested in the FMCA or our chapter.
In order to
advertise our rallies with FMCA, we need to be able to give them the
rally dates, location, reservation deadline, host phone number and
email. For printing in Family Motor Coaching they need 2
months’ lead time. Also, any rallies that we advertise with the
FMCA have to be open to all motorhome owners, whether or not they are
FMCA members. If we are able to book rally sites a year ahead, that
will help with the advertising.
Rally Hosts: Sandy
needs help hosting the Seal Bay rally on July 26th –
29th. Don & Bev Purdey and Linda Daniels volunteered
to help.
Name Badges: We
can’t get the same badges from the supplier we have used in the
past. He can make aluminum badges, but they aren’t acceptable.
Paul has found a supplier who can make badges similar to the ones we
have now. But a minimum number of badges must be ordered. If anyone
can find another source, please let Sandy know by June 10. Wayne H
will inquire about the template from the past supplier.
New Business
Executive board
meeting: Sandy reported on the meeting.
Although the
secretary requested hiring someone to produce better quality graphic
files of our logo, the board was happy with our current artwork.
The executive agreed
to give a $50 stipend to each rally host as incentive and partial
compensation for the host’s personal costs. Rita Roy moved that
the chapter provide a stipend of $100 for each rally host. Carried.
Parking: Wayne H
noted that early arrivals and expecting specific sites cause
problems. Some sites with electricity need to be reserved for those
with medical needs. Members should respect that the hosts have a lot
of work to do before the scheduled time for campers to arrive. Any
special needs should be conveyed to the hosts in advance.
15th
Anniversary next year: Sandy would like to have a formal, catered
dinner to celebrate in May 2017 and invite all past Vancouver
Islanders. The chapter’s photo albums will be digitized and slides
shown at the rally. Email any rally photos to Marge. Please put
some thought into what you would like to see at that rally and let
the executive board know.
Membership: Kathie
B has door hangars available from the NW Area for letting people know
about the FMCA.
September Rally:
Will be held in the Scout Hall, which can hold 60 people. RV parking
will be at the North end by the Scout Hall.
Wayne will purchase
fire extinguishers for the club.
Kathie B moved that
the chapter buy a defibrillator and get the chapter trained to use
it. Rita volunteered to look into it.
Elections
Jim Barber, Matt
Blogg, and Wayne Hendricks were acclaimed as Vice Presidents for
2-year terms.
Barbara Lucas was
acclaimed as Secretary for a 2-year term.
Andy Balogh was
acclaimed as National Director for a 2-year term.
Sandy moved that the
chapter buy a new printer that does double-sided printing for the
secretary’s use. Carried.
The meeting was
adjourned at 10:57 am.
Barbara Lucas,
Secretary
