Vancouver Islanders Annual General Meeting

Vancouver Islanders – FMCA

May 25, 2013

The meeting was called to order at 10:00 a.m. by President Linda Verruyt.  The entire Vancouver Islanders Executive Board was present.
The reading of the minutes of the previous meeting, July 18, 2012 was waived. The minutes are posted on the Vancouver Islanders Blog and copies were available at this meeting.  It was moved by Paul Couture to accept the minutes as written. There were no errors or omissions. The motion was seconded by Jan Orr. Motion carried. 
Audrey Hauge gave the Treasurer’s Report.  Funds in the bank account at this date are $6,745.49.  There was a discussion on the funds over $5,000.  The discussion was tabled to be brought up under new business.  The Treasurer’s Report will be filed with the minutes.

Old Business:  
Ken William’s Memorial award: There was discussion on how this award should be administered.  Sandy Quesnel made a motion to table this discussion until new business.  Seconded by Laurel Macauley. Motion carried.
New Business:
Rally Sites: Linda Verruyt asked Joe Blogg to report on future sites.
Seal Bay: July 8th – 11th.  Joe reported that Seal Bay is holding 30 service sites at a cost of $90 + tax. And 15 dry camping sites  at a cost $75 + tax.  Members will pay their own site fees. Rally fees will be in addition. There is a dump station available.
Cowichan Bay: Aug. 13th. – 17th
Joe is working with the site managers on cost and dates.
Pacific Playground or Alternate Lower Island Site: Sept 12th. – 15th
Joe is working on this for costs and dates.
Joe will advise the August and September particular as soon as they are confirmed.
Joe asked for a show of hands of the members that would like to return to Cowichan Exhibition Grounds for the May 2014 rally.
John Van Schaik made a motion to return to the Cowichan Exhibition Grounds for May 2014 rally. Seconded by Paul Couture.  Motion carried.
Webmaster:  Gary Ousey has graciously agreed to continue as our webmaster. Thank you for all your hard work!
National Director Report:  Kathie Balogh, Vancouver Islander’s National Director reported that there will be an election for the 4 National Officers at the 50th Anniversary Family Reunion in Gillette, WY on June 19, 2013.  She mentioned all the candidates and encouraged all members to read the resumes in the April FMC magazine. Kathie would like any suggestions and input on how we would like her to vote.  Please either talk with her at the rally or email her prior to June 10th.
National Directors Stipend: Wolf Schlichting made a motion to change the National Director stipend for the National Convention when the Governing Board is in session (once a year) from$100 to $250, if the convention is in the West and to $500. If the convention is in the East. The motion was seconded by Sandy Quesnel.  Motion carried.
Ken Williams Memorial Award: After a lengthy discussion, Lynda Daniel made a motion that the award be used at the rally the winners name is drawn.  Sandy Quesnel seconded. Motion carried.
Laurel Macauley made a motion that the amount of the award be set at $75. Seconded by Andy Balogh.  Unanimous by membership.  Motion carried.
Treasurers Report: There was a discussion on the bank balance being over $5000. And what should be done regarding the extra funds (above $5,000).  Some suggestions were spend the excess on the membership or donated to charity.  The general consensus was it would be very difficult for all members to agree on one charity. Andy Balogh clarified a point that the only time the club would be under scrutiny for taxes would be if the bank balance was to exceed $10,000.   It was brought up that this topic had been covered in the minutes of the Annual General Meeting of May24, 2008.  It was decided to follow the previous decision in those minutes.
Elections:  The Annual General Elections were held and the following list indicates the newly elected and previously elected Executive Board and shows their term of office as of this date.
Newly Elected
President -                         Joe Blogg elected to a 2 year term.

Newly Elected
Senior Vice President - Wolf Schlichting  elected to a 2 term. To fill a vacancy.

Reelected
Vice President - Bob Orr elected to 1 year term to complete year 2 of Wolf Schlichting  term.

Vice President - Matt Blogg to complete 2nd year of 2 year term.

Reelected
Treasurer -  Audrey Hauge elected to 2 year term.

Secretary - Barb Norton to complete 2nd year of 2 year term.

Reelected
National Director -          Kathie Balogh elected to 2 year term.

Reelected
Alternate National Director    Wayne Quesnel elected to 2 year term.

Andy Balogh made a motion to adjourn at 11:05 a.m.  Seconded by Mick Hargreaves.

Barb Norton
Secretary

GOLF THAT IS

If you are interested in playing nine (9) holes of golf and will be attending the Seal Bay Rally,  the “Comox Golf Club” has two openings for a group of golfers on either the 9th or10th of July after 2 P.M. Cost is $21 for the nine holes.

So pack your clubs and contact our point man Mr. Don Armstrong as time is closing on this offer and he needs to know ASAP to reserve your spot.  Please let Don know which day you would prefer.

Don can be contacted at:  dunrovin3@shaw.ca

Golfing stories are like fishing stories they just get better with time.

Seal Bay Rally info Previous Post

RALLY AT SEAL BAY RV PARK - July 2013

VANCOUVER ISLANDERS RALLY AT

SEAL BAY RV PARK AND CAMPGROUND,

1901 LARCH ROAD, COURTENAY, B.C.

JULY 8TH – 11TH, 2013

MAKE PLANS TO ATTEND THE VANCOUVER ISLANDERS RALLY AT  SEAL BAY RV PARK IN COURTENAY.

WE WILL BE STAYING IN THE GROUP SITE AT THE PARK.  THERE ARE 30 FULL HOOK-UP SITES PLUS 15 SITES WITH NO HOOK-UPS.

THE COST FOR THE RALLY WILL BE:
FULL HOOK-UP SITE:  $144.50 PER COACH  (2 PEOPLE)
         $119.50 PER COACH (1 PERSON)

SITES WITH NO HOOK-UPS:   $128.75 PER COACH  (2 PEOPLE)
              $103.75 PER COACH  (1 PERSON)
THIS PRICE INCLUDES SITE COST PLUS  3 BREAKFASTS AND 3 DINNERS.

PLEASE NOTE THE 30 FULL HOOK-UP SITES WILL BE AVAILABLE ON A “FIRST COME, FIRST SERVED BASIS”!!

PLEASE SEND CHEQUES MADE PAYABLE TO:
 “VANCOUVER ISLANDERS” TO OUR TREASURER.
AUDREY HAUGE
2815 TRANS CANADA HWY.
VICTORIA, B.C.  V9B 6H6

PLEASE INDICATE YOUR PREFERANCE OF SITES (I.E. HOOK-UP OR NON HOOK-UP) AND ALSO INCLUDE THE LENGTH OF YOUR MOTORHOME WITH YOUR REGISTRATION.

DEADLINE FOR REGISTRATIONS WILL BE JUNE 26TH.

More details to follow after registrations close.

Annual General Meeting Minutes

VANCOUVER ISLANDERS - FMCA
MINUTES OF THE EXECUTIVE BOARD
Qualicum Beach, BC
Wednesday, July 18, 2012

Call to order:
A meeting of the Executive Board of the Vancouver Islanders was held at the Qualicum Bay RV Park in Qualicum Beach, BC on Wednesday July 18, 2012.  The meeting convened at 1:04 p.m.  Acting President Linda Verruyt presiding, and Kathie Balogh, Acting Secretary were both present.

Members in attendance:
Executive Board Members Joe Blogg, Wolf Schlichting, and Audrey Hauge were in attendance.  Barbara Norton,  Bob Orr, Matt Blogg and Wayne Quesnel were not in attendance.  A quorum was established.

Guests:
Andy Balogh, National Vice President – Northwest Area and John Van Schaik were present.

Approval of minutes:
The reading of the minutes of the last meeting was waived.

REPORTS:

Treasurer’s Report:
The balance on hand as of May 25, 2012 was $7,142.76.  The Treasurer’s Report was accepted and will be filed with the minutes.


UNFINISHED BUSINESS:
NONE

NEW BUSINESS:

Resignation of President – Linda Verruyt asked Andy Balogh, National Vice President – Northwest Area to explain the procedure of filling the position vacated by the resignation of Sandra Quesnel, as President of the Vancouver Islanders.  After the explanation and discussion, Linda Verruyt said she would like to fill the position as Acting President of the Vancouver Islanders until the next election to be held at the May 2013 rally.  All Executive Board Members present agreed and congratulated Linda Verruyt on her new Acting President position.

Banking –Linda Verruyt, Acting President and Audrey Hauge, Treasurer will handle the signature changes to the Vancouver Islanders Royal Bank account.

Trailer Insurance - Discussion ensued regarding the change of names for the trailer insurance and Joe Blogg will check into the procedure of changing the names, and/or putting the trailer in the chapter’s name.  Joe will report back to Linda Verruyt.

Trailer Maintenance – After a brief discussion on the trailer spare tire & rim, a motion was made by Joe Blogg for the chapter to purchase a spare tire and rim for the trailer, as well as, a jack and any other required tools to change the tire.
The motion was seconded and carried.

Trailer Storage – Trailer storage and towing was discussed.  The general consensus of the Executive Board Members present; if possible, the trailer should stay mid island until after the September rally.   After the September rally, Verne Hauge has offered to store the trailer for the winter on his property in Victoria.  Linda will ask during this rally if anyone, living mid island, can store the trailer until the next rally.

Rally Hosts – Discussion on the next two rallies produced hosts for both.  Laurel Macauley volunteered to host the Cowichan Bay Rally, August 9 – 12, 2012 and the Executive Board will host the Pacific Playground Rally, September 13 -16, 2012

Rally Sites – The Executive Board members will be looking at future sites for rallies and will report back to the general membership at the September rally.  Wayne Hendricks has reserved dates for a May rally at the Cowichan Exhibition Grounds and will bring it to the membership before putting a deposit down to officially reserve the site.

Website – All information that needs to be put on the website must go to Acting President, Linda Verruyt and she will forward it to Gary Ousey, the Vancouver Islander webmaster.  Andy Balogh explained the FMCA policy and the liabilities.

Miscellaneous – Joe Blogg asked for a current listing of membership and chapter bylaws.  Kathie Balogh said she would ask the Secretary, Barbara Norton to send them to the Executive Board.

The deadlines of the upcoming rallies were discussed and a notice will be sent to the membership as soon as possible.  Kathie Balogh stated that she would pass out balance reminders to the members, who had paid a deposit for the Pacific Playground rally and who are present at this rally.

There was no further business.  A motion to adjourn was made by Joe Blogg and seconded.

Meeting adjourned at 2:45 p.m.

Kathie Balogh
Acting Secretary

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