MINUTES OF THE EXECUTIVE BOARD
Qualicum Beach, BC
Wednesday, July 18, 2012
Call to order:
A meeting of the Executive Board of the Vancouver Islanders was held at the Qualicum Bay RV Park in Qualicum Beach, BC on Wednesday July 18, 2012. The meeting convened at 1:04 p.m. Acting President Linda Verruyt presiding, and Kathie Balogh, Acting Secretary were both present.
Members in attendance:
Executive Board Members Joe Blogg, Wolf Schlichting, and Audrey Hauge were in attendance. Barbara Norton, Bob Orr, Matt Blogg and Wayne Quesnel were not in attendance. A quorum was established.
Guests:
Andy Balogh, National Vice President – Northwest Area and John Van Schaik were present.
Approval of minutes:
The reading of the minutes of the last meeting was waived.
REPORTS:
Treasurer’s Report:
The balance on hand as of May 25, 2012 was $7,142.76. The Treasurer’s Report was accepted and will be filed with the minutes.
UNFINISHED BUSINESS:
NONE
NEW BUSINESS:
Resignation of President – Linda Verruyt asked Andy Balogh, National Vice President – Northwest Area to explain the procedure of filling the position vacated by the resignation of Sandra Quesnel, as President of the Vancouver Islanders. After the explanation and discussion, Linda Verruyt said she would like to fill the position as Acting President of the Vancouver Islanders until the next election to be held at the May 2013 rally. All Executive Board Members present agreed and congratulated Linda Verruyt on her new Acting President position.
Banking –Linda Verruyt, Acting President and Audrey Hauge, Treasurer will handle the signature changes to the Vancouver Islanders Royal Bank account.
Trailer Insurance - Discussion ensued regarding the change of names for the trailer insurance and Joe Blogg will check into the procedure of changing the names, and/or putting the trailer in the chapter’s name. Joe will report back to Linda Verruyt.
Trailer Maintenance – After a brief discussion on the trailer spare tire & rim, a motion was made by Joe Blogg for the chapter to purchase a spare tire and rim for the trailer, as well as, a jack and any other required tools to change the tire.
The motion was seconded and carried.
Trailer Storage – Trailer storage and towing was discussed. The general consensus of the Executive Board Members present; if possible, the trailer should stay mid island until after the September rally. After the September rally, Verne Hauge has offered to store the trailer for the winter on his property in Victoria. Linda will ask during this rally if anyone, living mid island, can store the trailer until the next rally.
Rally Hosts – Discussion on the next two rallies produced hosts for both. Laurel Macauley volunteered to host the Cowichan Bay Rally, August 9 – 12, 2012 and the Executive Board will host the Pacific Playground Rally, September 13 -16, 2012
Rally Sites – The Executive Board members will be looking at future sites for rallies and will report back to the general membership at the September rally. Wayne Hendricks has reserved dates for a May rally at the Cowichan Exhibition Grounds and will bring it to the membership before putting a deposit down to officially reserve the site.
Website – All information that needs to be put on the website must go to Acting President, Linda Verruyt and she will forward it to Gary Ousey, the Vancouver Islander webmaster. Andy Balogh explained the FMCA policy and the liabilities.
Miscellaneous – Joe Blogg asked for a current listing of membership and chapter bylaws. Kathie Balogh said she would ask the Secretary, Barbara Norton to send them to the Executive Board.
The deadlines of the upcoming rallies were discussed and a notice will be sent to the membership as soon as possible. Kathie Balogh stated that she would pass out balance reminders to the members, who had paid a deposit for the Pacific Playground rally and who are present at this rally.
There was no further business. A motion to adjourn was made by Joe Blogg and seconded.
Meeting adjourned at 2:45 p.m.
Kathie Balogh
Acting Secretary
